Payroll Checks

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The following messages pertain to the standard check program.

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You will use the most recent payroll date. You can reprint a payroll check any time up until a new check is calculated for that employee.

We suggest you always buy pre-numbered checks. We can put the check number at the top of the check, but can not print the special fonts that are used for printing the check numbers at the bottom of the check next to the routing number. Most after your bank statement will not contain a check number and it makes it much harder to reconcile. You should always enter the beginning check number even if the checks are pre-numbered.

The date of checks is the date you want printed on the check and may not be the same as your payroll date.

The beginning check number most often will be displayed correctly, but is you have manual checks, the number can get off. Always check to make sure it is correct.

The beginning employee number can be left blank if you wish to start with the first employee that got paid. You could use this option any time you have checks to jam, etc. and wish to start over with a specific employee.

If the Check Book system is installed, the payroll checks can post to the Checkbook system as the payroll checks are being printed. If you are asked this question and wish to have the Checkbook system updated, answer Yes. We recommend you allow this to happen, especially if the payroll checks are written from a regular account along with accounts payable checks. This will allow you to easily reconcile the bank at month end.

The system can create entries to post the employee's portion of FICA and also the accrual of benefits as the checks are transferred to check history. The FICA accrual will be credited to FICA payable. Some payroll tax expense will be debited. Both of these General Ledger Numbers are contained in the Departmental Matching General Ledger Number file. (under Files - Company on the menu). If you fail to enter these numbers in Maintain Company Information and the Departmental Matching General Ledger Number File you will be asked these numbers as each check is printed.

Indicate which check format you are using. The system will handle any of these three formats.

The check print program knows when an employee is coded for direct deposit. If you use direct deposits, normally you would want to skip printing a real check on those individuals. To print the regular checks, your check type will be Normal Check. If you do use the direct deposit feature, you can select the Check Print option a second time and print the direct deposit employees on plain paper.. This serves two purposes. It allows you to have a record of the check to give to the employees and it also places the direct deposit checks in your Checkbook system for recording to the general ledger. If you do use this process for recording direct deposits, be sure to use a series of check numbers that should not match your real check numbers for man years to come.

You have an option to print vacation and sick leave on the check stub. In order for this to be accurate, you must use the accrued vacation and sick leave features of this system.

If you do have the ACS Checkbook system and have indicated you want the payroll checks posted to the Checkbook system, be sure to enter the bank account in your Checkbook system where the checks are to be recorded.